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Employee Induction Pack: Best Tips, Design and Templates for 2019
An induction pack should be the first thing given to a new employee after their interview and subsequent job offer. It gives the new employee an introduction to their workplace, job role and ensures they understand and acknowledge important workplace policies and procedures. In todays world, its expected this be in an online format. Here's the common items to include in your online induction pack and templates and design tips for creating an induction pack.
Ensure setup of employee in HR system
Issue the induction pack in an online format
Employee acknowledges online
Common items to include in your Induction Pack
Organisation mission and values
Role introduction and job description
Work uniform or office attire
Hair / presentation expectations
Company disclosure policy / taling with the press
Disability Support for Staff
Using social media
Using emails for personal use
How to report an incident
How to report a hazard
Training materials and first day
Best Induction Pack Design Tips
Obviously it is not practicle to present a new employee with an encyclopaedia of material that they will never read. What was the point? you need to present everything in a meaningful format that the new employee will actually read and understand as well as digitally record acknowledgement that they did so.
Keep it short and simple. Create chapters on each topic that cover the high level important basics that they need to acknowledge and walk away with understanding in full.
Split up policies and procedures and make sure they are worded in a way that is meaningful and can be understood. Someone might see the word Social Media Policy and assume they already know what it means based on their last work place but the meaning may be very different (i.e. no social media allowed versus a previous workplace where it was). Make sure to present the meaning in clear ways that can be easily understood. An online format helps with this.
Keep it updated. Don't write it once and leave it, as your organisation changes, so should your induction pack. Contacts change and move departments, policies change and evolve, workplaces change. When using an online induction pack, its much more easy to implement and update changes. The induction pack should grow as your organisation grows.
Communicate to team members before the new starter begins their job to ensure everyone knows who is starting, in what role and who they report to. Give them a welcome, background and proper team introduction.
Induction Pack Forms
Get the paperwork out of the way by putting it online. All HR and payroll forms can be completed or accessed online, centralised in one place for the new employee to access, download, sign and provide to you, before they start their first day at work.
Check out our induction pack forms and templates right here:
Induction Pack Templates
We've got all the induction pack templates you need in order to hit the ground running with a fast and quality induction pack specific to your workplace or industry. The best part is that you can tweak or update your induction pack to be as customised and specific to your organisation as you like!
Try creating a new employee induction pack or using one of our ready to go pack here