Induction Card System
Best practice induction card management
involves having a dedicated and site specific induction card system for the registry and issue of all induction cards for site access across worker groups such as contractors, employees and visitors. The Induction card is used at the end of completing an online induction and details which induction was done, the date, expiry, persons name, company and even their photo.
When working in a workplace, you are often required to have done a safety induction prior to working there. This involves being issued a valid and compliance induction card as part of your verification that you have been inducted and are compliant for working on site. From construction sites to office or factory work, an induction card will verify what induction you did, when it expires, what licenses and certifications you have, identification verification with your photo and even emergency contact details in the event of an emergency or evacuation. An induction card typically requires renewal every year.
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View Card Templates, Registries and Examples
Induction Cards generated at the end of an Online Induction
Each induction card is issued at the end of an online induction. They can be specific to different induction types such as a construction site induction
. Depending on the organisation you are being inducted for, they commonly last one year but can go up to two years before needing a refresher induction.
Designing an induction card
Induction cards may differ in design based on the workplace or site and need to reflect the specific site requirements of where the worker is going to be performing their job task or activity.
A typical design may include the inductees photo and their ID details such as full name and company they are from. It may also include the site inducted for, the type of induction they did (i.e. contractor induction or a specific course) as well as a QR code to scan them in as being currently on site or doing a spot check on their compliance.
Try using our induction card designing tool right here:
Managing Induction Cards
The most common way for managing the induction card setup and issuing induction cards is to be mobile based. Using the Online Induction card app
, contractors, visitors and employees can have an induction card on their phone and use it as a site passport.
With a mobile app induction card, there's no need to buy an expensive card printer to print cards. Staff can simply load their induction card straight off their phone.
Over 75% of the world uses mobile technologies * (July 2012 report by World Bank)
, delivering your induction card via mobile is common practice.
Card Printer or Stickers
Using a card printer you can print plastic induction cards or you may got a sticker option too. You can also integrate with site access systems.
Try creating an induction card or look at existing induction card designs and templates right here:
Issuing Cards for different Induction types
Sometimes you will need to issue an induction card for different types of induction (could be site specific, risk or role specific). You might have different colours based on role (contractors one colour, employees another, visitors a different colour too).
Or you might have different training and licenses shown on the induction card and the different inductions they completed.
Induction cards might also have different expiry dates (six monthly, annually, 24 months etc) and this again could be tied to role, risk or site specific inductions.
Your inductees can print out induction cards online as part of their induction or you can issue them direct
Each card has a QR Code on it
Management can scan the induction card QR Code using an iPhone or iPad to check in real time inductee compliance