Online Induction >> Contractor Management System

Contractor Management System
- Manage your Contractors Software

Popular Links: Enhancing Contractor Management | Pre-Qualification | Managing Insurances and Certifications |
Evaluating Contractors Template | Contractor Surveys | Mobile App | Managing Remote Contractors and Sole Traders | Best Contractor Management Software Features to include for 2019

What is contractor management?

Contractor management is the process of engaging and managing the contractors working in your workplace across areas such as pre-qualification, induction, compliance checks, sign in on site, inusrances and tickets tracking and ongoing day to day contractor management activities. Your organisation may hire one off contractors to perform adhoc work or you may hire preferred contractor companies to perform ongoing and regular work on site. (Enhancing Contractor Management 2018)

This could range from clearning contractors, maintenance, gardening though to security contractors. Think of the suppliers and vendors your company engages and do these organisations provide staff that visit your workplace to conduct work?

If so, you need to manage these staff and of course the relationship you have with these contractor companies. Are they compliant to continue a working relationship with your organisation? Has their performance been satisfactory in the last 12 months? Do you want to continue using this contractor?
These areas form the foundation of a contractor management system. (Online Training as a Medium 2010)

How our Contractor Management System & App works

- Prequalify all contractors before they start work. Full safety assessment, upload insurances, SWMS, JSA's, Risk Assessment, Incident History, should this contractor be an approved contractor?

- Induct the contractor company and all subcontractor staff, ensure they acknowledge and understand risks, safety, policies, procedures, environment, quality and other important site specific issues

- Digital sign in of all contractors and sole traders as they arrive on site. Spot check of their compliance and cross check in real-time their validity, insurances are up to date, fully inducted, checked in and track on site

- Full compliance cross check, integrated with induction and pre-qualification process

- Supplier review: 12 months on, review performance of contractors through a contractor evaluation process

- Automatic reminders on expiring insurances and certifications

- Verification options on insurances and certifications

- Approved contractors list

- Contractor Surveys for generating contractor insights and comparison

- List of contractors to assign jobs to

- Full Work Order integration. Raise a work order, assign to a preferred contractor, track job status.

- SMS and bulk communication options to contractors for emergency events and other notifications

Contractor Management Mobile App

Contractor Management App Mobile app for iPhone, Android, Tablets to enable contractors to complete these tasks live and in real-time in the field as well as management tools for your site managers to have real-time oversight of their contractors

Introducing the future of Contractor Management

- Contractors complete prequalification process via mobile app
- Contractors complete contractor induction
- Sign in / sign out as contractors arrive on site
- Compliance history verification
- Contractor approval process
- Accounts integration
- Integration with work orders
- Contractor notifications and head contractor reminders
- Compliance spot check on site

For the first time ever, your entire contractor management system can be delivered via mobile / tablet devices using our mobile app.

How do you prevent bad contractors from being engaged by your company?

Pre-qualifying contractors on their safety history, insurance and business registration, safe work method statements and compliance can prevent the big issues down the track.

How often do you check if your contractors should remain an approved and preferred contractor?

Using our contractor performance management, review areas of safety, provision of service, defects and employee feedback

Managing Contractors

Contractor Management and Contractor Prequalification made easy with our complete portal of management tools and features.

One of the most cost effective, comprehensive and innovative contractor management systems online - see it for your self from the demo opposite!

Manage all your contractors from scheduling automatic reminders to your contractors for a wide range of compliance requirements to profiling their progress, collecting required documentation, a searchable database, live activity, reporting, who is on site and much, much more.

The most affordable pricing:
Australia region: Starting from $154 (inc GST)
flat monthly fee unlimited inductees & courses

($140 a month ex GST)

Asia/US/Canada/Europe: Starting from $100 (USD)
flat monthly fee unlimited inductees & courses

Contractor Management System Features

Track your contractors ongoing compliance
Collect certifications, expiry dates and licenses
Use mass contractor communication tools
Work Flow functionality
Compliance reminders
Contractor site training online
GPS map of current contractor locations
Collect emergency contact, next of kin, medical information & more

Contractor Management and Prequalification Process

Contractor / Supplier Registration
Pre-qualification + Required Documents (collect insurances, certifications and more)
Contractor / Supplier Verification
Individual induction
Compliance spotcheck as they arrive on site / sign in & out tracking
Ongoing compliance and reminder verification

We offer you a custom built portal for contractor management requirements such as:

  • Contractor Online Induction
  • Contractor compliance control
  • Property / Building Induction Software
  • Online tests with scoring
  • Document management portal
  • Online Hazard Registry
  • Facility induction cards for contractors
  • Load all your own material and manage for your self
  • Site specific inductions as well as organisation wide inductions

    Ensure that all suppliers / contractors undertaking physical work know your safety requirements and are able to work safely on all our sites.

    Ensure that suppliers / contractors are safe while working on sites and that your customers, visitors and staff are also kept safe.

    Provide one standardised induction to enable all suppliers and contractors to access all sites rather than have to complete many brand specific inductions.

    See how our contractor management system can work for your organisation by looking at the online demo via the form above or - Contact Us

  • Online Demo
    • See how it all works from the above online form!
    • Create a login to view a demo online induction system and even webinar options to see examples
    We'll also send you a login and details for our iPhone app!

    What's New 10/12/2018

    View a process map

    Contractor Management toolkit:

    SMS Contractors


    Mobile App

    Contractor Mailouts

    Contractor Insurances

    Contractor Performance Evaluation


    Induction Brochure

    Contractor Management Brochure

    Contractor Surveys

    Enhancing Contractor Management through Mobile Technologies

    Managing Remote Contractors and Sole Traders