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Site Induction Register
What is a site induction register? and why do you need one? A site induction register is a critical part of your organisations record keeping for who has been inducted into the workplace. This registry should record all inductions that have taken place and for all role types such as full time and part time employees, contractors, casual staff and even visitors and volunteers. It should be a record of when the induction took place, which induction type and courses were completed, the status and dates of activity, assessments, check lists and other induction materials acknowledged and understood by the inductee. Most importantly, it should be real-time and easily accessible in the event of an audit such as a site safety review. The ability to quickly search and retrieve induction records for evidence of the induction could be the difference between compliance and non compliance.
What to include in a Site Induction Registry
Typically a site induction registry has who did the induction, when, how, the role and site details, what the induction involved and when it expires.
You might capture:
Which induction was done
Date induction was done and when does it expire
Who did the induction, their name, company, phone and other personal identification details
What licenses and certifications do they have?
What assessment did they go through?
What check list did they complete?
Do you have a copy of their induction certificate or induction card?
What site did they get inducted to?
Have they gone through site specific hazards?
Do you have all acknowledgements recorded for important safety policies and safety procedures?
Mobile Site Induction Register
In todays fast paced workplace, its important to ensure you have real-time access to your site induction register so that you can provide evidence of who was inducted and when quickly and on demand. In order to prove compliance, logging into different systems to work out different training and induction records can be difficult and may result in a non compliance for your organisation. Your site induction register should be mobile / via a tablet.
Maintaining a Site Induction Register
Ensure that the site induction register is up to date. A digital / online real-time site induction helps achieve this, a paper based one will require constant maintenance in order to meet compliance. Letting your site induction register get out of date could be a major compliance risk to your organisation. If you have staff or workers who are not on the site induction register, this too could be a major breach for your organisation.
Try creating your own online site induction register right here: