Online Induction >> Contractor Management System

Best Contractor Management Software Features to include

When looking to setup Contractor Management Software, there are a wide range of features, options and tools to consider in order to fully manage contractors in the workplace. In this article we look at the best contractor management software features to include in your software.

Mobile first

Every workplace today is mobile. They are on tablets, iPhones, Android phones, contractors use these devices to receive work orders and respond with updates, it's only logical that your contractor management software should also be mobile first. This means managing contractors in real-time, issuing tasks, work orders, inductions, compliance, managing sign in on site and more, all via mobile devices.

Tracking Contractors on site

Where are your contractors on site? How many are on site right now? What is the historical sign in data? Can you match their invoices to actual time spent on site and on the job? In the event of an emergency, could you conduct a roll call of all signed in contractors on site? These are again areas that can be managed and driven using mobile devices with GPS tracking and electronic sign in.

Compliance checks when assigning work orders

Typically when a contractor is assigned a work order, it's a separate process to the compliance side of things. How does the work order get matched to the currently active compliance of both the individual contractor and their company compliance? Using the most modern contractor management software, you can ensure that these two areas are in fact integrated. That when a work order is assigned, its cross checking the current compliance of the contractor to ensure that they are individually compliance, their tickets and licenses are up to date, their insurances are up to date, they are pre-qualified, they are compliant and should be on site.

All contractors and subcontractors are inducted

One of the most critical ways to make sure contractors are doing the right thing and that they are managed effectively on site is to make sure they are properly inducted before they start on site. this doesn't just mean an organisation induction, but a site specific induction for the specific workplace they are working in. Hazards, site rules, site access, emergency contacts, site policies, site procedures, site contacts.... these are just a few of the many site contractor management areas that should be managed.