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Online Employee Handbook: Best Employee Handbook Guide for 2021
When a new employeee starts at an organisation in a new role, one of the first things they need to read and acknowledge is the employee handbook. This important material covers topics around
Organisation History, Vision, Mission, Values, Overall Goals, Commitment to Employees, Code of Conduct, Business Ethics, Employee and Employer Confidentiality Agreement and even a Non-compete Agreement.
Other areas in a employee handbook might cover specific site rules, organisation chart, how to request leave, timesheets, rostering, site access and Employee Induction
What is the best way to deliver the employee handbook to your new starters? and how to make sure they read and understand it?
Online Employee Handbook
Delivering an employee handbook online is the best way to make sure new starters have read, understood its contetns and acknowledge the material before they start work in the organisation. You can deliver it to them entirely online and they can progress through and acknowledge its contents well before their first day on the job. This might be done as part of the initial phone call letting the employee know they got the job!
Here's how the process might work:
Canidate applies for job
Potential 2nd interview
After review period by management, if phoned with a job offer
Applicant accepts job and is told they will receive formal documents and job contract shortly. Is issues online employee handbook as first starting point.
New employee goes through online employee handbook and reads material online, is tested on its knowledge, acknowledges important materials, understands all contents.
And what exactly do you put in an online employee handbook?
Employee Handbook Table of Contents
We've gone out and compiled the best topics to include in an employee handbook, especially for delivery online and here's what they include and why you need each one
when was it founded, who by, why, what problem did they solve, how, where are we today?
what is the future? what does the organisation want to achieve, what's the big picture?
how do we get there? what is the objective and what are we doing to make it happen
what do we value as an organisation? what qualities does the organisation strive for in its people and service?
what are the overall objectives and goals for the organisation?
Commitment to Employees:
as an employer, what do you promise to do for your employees? think about safety, HR issues, culture, team building, staff retention, respect, workplace policies and worker rights
Code of Conduct:
What do employees need to know about conduct in the workplace
Outline any important ethical considerations and boundaries
Employee and Employer Confidentiality Agreement
Cover off on confidentiality right here
Ensure that if the employee leaves the organisation, they don't walk with your IP, customer databases and even become a competitor.
Want to try out creating your own online employee handbook? Get started right here:
Sample Online Employee Handbook
Try out our completely free sample right here. It's a great way to see how you might create, design and deliver an online employee handbook to your new starters
Best Policies to Include in your Handbook for 2021
The most comprehensive employee handbook will be broken up into sections that cover these important and best practice policies:
- Harassment and Discrimination
- Harassment and Discrimination Reporting Procedure
- Harassment Investigation Process
- Office Romances: Fraternization Policy
- Employment of Relatives
- Attendance at Work
- Working Hours and Overtime
- Break and Lunch Periods
- Attendance Expectations and Policy
- Severe Weather and Emergency Closings
- Smoke Free Workplace
- Drugs and Alcohol: Drug Free Workplace and drug testing
- Workplace Violence
- Safety and Security
- Workplace Visitors
- Conflicts of Interest
- Accepting and Giving Entertainment or Gifts
- Travel for Business Policy
- Car mileage Reimbursement
- Bereavement Leave
- Jury Duty
- Company Tools, Equipment, and Supplies
- Computer and Internet Use Policy
- Blogging and Social Media Policy
- Telephone use
- Conflict Resolution
- Complaint Procedure
- Monitoring in the Workplace
- Email, Computer, Voicemail, Internet and Telephone Usage
- Video Surveillance and Physical Searches
Try creating one or using one of our ready to go handbooks