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What To Include In Your New Employee Induction
New employees might go through different inductions depending on the workplace, the project being executed, or demands for division and specialization of labor.
The employer has to choose the best platform that touches all parts of the workplace to administer new employee induction.
New employees usually do not know the company's goals, mission, vision, and values. With a well-planned induction, they become aware of what the company expects from them and how to effectively and efficiently transform strategies into actions.
Importance of Induction
As new hires are introduced to their workstations physically, they see what they will exactly be doing from the first day hence eliminating doubts about getting stuck on the way. Although new hires start from zero, there is a confidence that comes with induction, which benefits the company. Induction creates the feeling of support from top management and helps new hires get a sense of acceptance, boosting morale. To some extent, induction saves the employer time and resourses.
Steps to follow in a new employee induction
New employee induction is a comprehensive process that requires a lot of materials and input from senior management. Here are the steps to include in a new employee induction:
Document the recruits personal information, e.g., Identification cards, bank details, qualification letters, signing forms, emergency contacts, and next of kin
- Collect medical reports
- Introduction to working health and safety induction
- Introduction to workplace behavior such as bullying, harassment, drugs and substance use, and ethics.
- Evaluate their understanding through assessment
- Start a new employee training plan
- Acknowledge staff induction policy
- Provide induction manual for new employees.
- What to include in a new employee induction
Overview of the company
A company should provide an overview of its history, the products, services, target market, what prompted it to venture into that business, and how it satisfies its customers. The company's history gives the new employees a hint of how their employer has conquered the market for the time it has been in operation. This knowledge is critical in moving the company to greater heights.
Mission, vision, goals, values, and culture
A company formulates a mission and vision to help it attain its goals. New employees must learn the mission and vision to gain the values and work towards the goals. Learning the culture helps in upholding togetherness and eliminates confusion.
The physical environment where new employees will work should be included in the induction. This is the core part of the induction process because they interact with machines, the environment, and other employees and have a taste of what exactly they will be doing.
New employee handbook
New employees receive a lot of information that may confuse them at the beginning. The employer should ensure they have a reference handbook for cross-checking. The handbook should contain policies, procedures, career paths, company contact information, and terms of work.
Delivering training can be time-consuming and complex, especially when critical working conditions are involved. A new employee will take more time to familiarize themselves with a chemical plant than an office-based new hire. The latter will demand more training time, and instead of offering full-time training, a training partner is assigned to help him familiarize himself with the process.
Health and Safety
Preparation for the first day of work should include work health and safety measures. The new hires should be physiologically prepared to expect accidents similar to those recorded before. They should also go through the safety requirements, visit emergency exit doors, learn how to use fire extinguishers, and know the first aid kit location.
Define their key responsibilities
New hires meet strangers on their first day and may get confused about what to do and when. Others may not know exactly what they should do due to the many processes within a single task. A new employee induction should include key roles for specific tasks, the exact time for executing the tasks, and an idea of the final product or service for certainty.
Landing in new positions in a new environment is frightening, especially on the first day. Preparing new hires to assume roles on the first day is marked by comprehensive training and induction. For the convenient transition of duties, employers, through the HR department, should ensure proper induction that entails all induction parts.
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