Online Induction >> Employee Training Plan
Published 01/11/2021

Training Plan For Employees

Training and onboarding new employees are critical processes in the organization. Employees will be more productive and willing to work when they are confident of the processes they undertake. The training imparts knowledge and skills they need for routine activities.

Training is provided when recruits are hired when new machines and processes are introduced, and when new government regulations are introduced. Training is an ongoing process but not an easy-to-do task for large organizations with complex training logistics. In this article, I have detailed steps to creating an effective training plan.

Employee training process

1. Identify employee requirement
Whether recruits or existing employees, the management must carry out analysis by interviewing them or providing questionnaires. The analysis gives unbiased information because questionnaires are free and guarantee privacy. The analysis gives the skills already possessed by existing employees and those who need to be taught to the recruits, skills missing and are required to improve workflows, and skills needed to support new products in the market.

2. Get an inventory of the training resources.
Training is a process that demands a high volume of capital and human resource. A checklist is required for inspecting the available resources within the organization, missing and the ones that can be outsourced.

On the human resource side, the organization evaluates the availability of staff to carry out the process. In most cases, pre-training is outsourced because it demands much input from staff, and the company does the regular training. The Inventory helps in planning for the training budget.

3. Involve management
The management has to be informed when the process starts, the desired budget, and the duration. They use the information to plan for the allocation of duties and resources while ensuring the routine is not affected. The training becomes successful when management supports it.

4. Implement feedback
Nothing in this world is perfect from the get-go, so the training process should have a feedback mechanism. Mistakes are factual, and they should be corrected and change the plan to accommodate changes while tracking progress. To get unbiased feedback, the plan should have an opportunity to conduct surveys for trainers and trainees to evaluate the progress.

5. Create an employee training plan
The employee plan is the center of discussion. This step puts the plan on paper by incorporating the tools, equipment, human resource, curriculum, and feedback to get a precise, clear, and polished document.

Training of new employees

Hiring and firing go hand in hand, but the latter is not a good workplace practice. Though hiring managers hire competent candidates who know what is expected, they lack practical skills. Training of recruits is a requirement for companies that demand high production for recruits. Pre-training equips the new hires with knowledge of executing tasks and confidence for doing work effectively.

The cost of training new employees is pretty high, but the reward is worth the cost. It is considered a long-term human resource investment. It streamlines workflow, and high production is realized within a short period after hiring. A company that realizes maximum return on human resource investment is the one that does not fire quickly and utilizes employees until retirement.

Importance of training new employees

- Improve efficiency
No one was ever comfortable when executing a task without the proper knowledge required. New employees, when pre-trained, efficiency drastically improves because of confidence which leads to high production.

- Improve morale
Morale is the activator for efficiency and effectiveness. Guess how the workplace would be with employees who are irritated by the lack of training! Training and onboarding of recruits promote work and team morale.

- Reduce supervisorily
Trained employees need less or no supervision since they understand the processes. Supervisors who could be supervising the recruits are assigned other tasks and also are reduced by management.

Despite knowing production processes, new employees need to be trained to gain practical knowledge. When hiring, they usually have a theory of what is expected but are not precisely aware of the procedures, so pre-training is mandatory.

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