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5 Things to include in your Visitor Sign-In System
A visitor sign-in system can significantly improve the efficiency of your organisation's front of house for both one-off and regular visitors. The visitor sign-in system will streamline the sign-in process and cut down on the paperwork involved in signing in your visitors.
Ability to check whether your visitor has completed an induction
Unexpected guests drop by all the time. Having full visibility of who has been inducted prior improves efficiency and accountability.
Your Visitor Sign-In system will remember the details of those visitors that have completed their induction and will assist in making their repeat visits as easy and efficient as possible, by streamlining their arrival on each subsequent visit.
Those visitors to site that haven't completed an induction prior will be directed toward the visitor induction content as a first step toward visitor sign-in, before they are granted access to site.
Include Emergency Contact Information
Improving visitor safety is a key outcome of adopting a visitor sign-in system. This allows the organisation to have control of visiting personnel and ensures they can meet any compliance obligations around visitor, contractor and staff safety.
With these goals in mind, it is advisable to include any relevant emergency contact information for key personnel who have specific roles or responsibilities under any emergency plan. Common examples include fire wardens, floor wardens and first aid officers.
Other more wide-reaching examples could include contact details for local emergency services, such as police, fire brigade and ambulance.
Next of Kin Information
Having the ability to Capture next of kin information is very important, as it provides all parties greater peace of mind in the unlikely event that an incident does occur on site that involves reaching out to extended family members. Typically a name and contact telephone number is sufficient.
Include an Evacuation Plan
You have a duty of care to any visitors to your premises. You must ensure that they are safe and that they are aware of any safety procedures relevant to their time on your premises. In the event an emergency does occur, its vital to be aware of exactly who is on site, so that you can do everything in your power to keep them safe. Your Visitor Sign-In System will allow you to rapidly run reports to easily identify if anyone is one site and if required who is on site.
Knowing who is on site is a significant part of the battle won, however that alone will not ensure an efficient evacuation should the need arise. For this you will need to include an evacuation plan. This plan needs to clearly point out things such as:
Emergency evacuation meeting points/ Muster points
Any exiting procedures
Any safety alerts that may occur such as sirens and flashing lights
Your Evacuation Policy and Procedure
Print a Badge
Upon completion of a visitor induction and visitor sign-in to site it is a good idea to allow for visitor badges to be printed.
Visitor badges are a great help as they allow employees to easily recognize the visitor for increased safety, security and compliance!
See how our visitor sign in and sign out induction system can work for your organisation by looking at the online demo via the form above or
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