Online Induction >> Visitor Sign In System

Visitor Sign In Register: Visitor Registry System

Setting up a visitor sign in registration system enables you to register all visitors who come in and out of your workplace. A register of visitors who are coming in and out of your workplace is critical for a number of reasons.

Firstly, its important to know who is currently on site and visiting your staff in the event of an emergency. A live register of who is currently on site allows you to quickly check this list and use it for fire warden processes to make sure each visitor is accounted for. Another critical thing is know which visitors are coming into your workplace and from which companies and how often. Do you want these people in your workplace? are these visitors supposed to be coming in? should anyone be prevented access?

A visitor registry forms a part of your overall visitor management system.

Setting up a Visitor Registry System

It's important to register all visitors that come into your workplace for a variety of reasons. From infectious disease and health checks throught to awareness of important safety information and evacuation procedures, visitors need to be registered and prepared for their time in your workplace. Setting up a visitor registry system is best done using online tools such as a visitor sign in system. The workflow could be done any number of ways depending on a businesses requirements and operating environment. From a kiosk type setup where a tablet is setup and visitors sign in and out as they arrive on site through to QR code scanning features using their phone or even geofencing.

Try creating your first sign in registry using this form, registry and site sign in creator:

Sample Visitor Sign In Register

These are the common fields you might have on your visitor registry and even what it might look like:

Contact details and identification of who is signing in
What company are they from
Who are they here to visit?
What time did they first arrive today?
Times in and out
Are they currently on site right now?
Have they done a visitors induction?
View their card or sticker issued
GPS location if you have multiple sites

What happens when there is no visitor registration

- Visitors come and go undetected and are not tracked
- You don't know who is on site right now
- You don't know is visiting who
- You don't know which companies are visiting your offices
- In the event of an emergency, you can't alert visitors on site as to what to do and where to do (they don't know your emergency response plans, procedures and exits)

Setup your own Visitor Registration System

Try creating your own visitor registration process online

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